COVID Safe plan |
Our COVID Safe Plan
Business name: Allwood Neighbourhood House Inc.
Site location: 901 Heidelberg-Kinglake Road Hurstbridge 3099
Contact person: Vicki Kaye – Coordinator
Contact person phone: 0438 596 344
Date prepared: 5.8.2020
| Guidance | Action to mitigate the introduction and spread of COVID-19 |
| Hygiene | |
Provide and promote hand sanitiser stations for use on entering building and other locations in the worksite and ensure adequate supplies of hand soap and paper towels are available for staff. |
Allwood has provided hand sanitiser and antibacterial wipes and placed promotional signs directing people to use hand sanitiser on entering building and other locations in the building we have ensured adequate supplies of liquid soap and paper towels are available for staff. |
Where possible: enhance airflow by opening windows and adjusting air conditioning. |
Doors to offices and other rooms utilised by staff to remain open. |
In areas or workplaces where it is required, ensure all staff wear a face covering and/or required PPE, unless a lawful exception applies. Ensure adequate face coverings and PPE are available to staff that do not have their own. |
When required, all staff and Committee members must wear a face mask in the workplace, face masks are available to staff. |
Provide training to staff on the correct use and disposal of face coverings and PPE, and on good hygiene practices and slowing the spread of coronavirus (COVID-19). |
Staff have been trained on the correct use and disposal of face masks and on good hygiene practice. Sanitisers and antibacterial wipes are available for use in all rooms. |
Replace high-touch communal items with alternatives. |
Staff are to use their own containers for food and for drinks.
All high touch items have been removed; antibacterial wipes available in all rooms including kitchen area. |
| Guidance | Action to mitigate the introduction and spread of COVID-19 |
| Cleaning | |
Increase environmental cleaning (including between changes of staff), ensure high touch surfaces are cleaned and disinfected regularly (at least twice daily). |
High touch surfaces are cleaned and disinfected several times throughout the workday. Appropriate signage in place. |
Ensure adequate supplies of cleaning products, including detergent and disinfectant. |
Allwood has provided adequate supplies of cleaning products, including detergent and disinfectant, hand sanitisers and antibacterial wipes. |
| Guidance | Action to mitigate the introduction and spread of COVID-19 | |
| Physical distancing and limiting workplace attendance | ||
| Ensure that all staff that can work from home, do work from home. | Staff are primarily working from home, on site work is limited. | |
| Establish a system to screen employees and visitors before accessing the workplace. Employers cannot require employees to work when unwell. | Staff have been advised that they are not to attend the work site if they feel unwell. A sign stating this has been placed at the Entry door.
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| Configure communal work areas so that there is no more than one worker per four square meters of enclosed workspace, and employees are spaced at least 1.5m apart. Also consider installing screens or barriers. | Social distancing is in place, all rooms are signed as to how many people can be in the room at the same time. | |
| Provide training to staff on physical distancing expectations while working and socialising (e.g. during lunchbreaks). | Staff have been trained on physical distancing requirements, signs have been placed in all rooms. | |
| Where relevant, ensure clear and visible signage in areas that are open to the general public that specifies maximum occupancy of that space, as determined by the ‘four square metre’ rule. | All rooms have been signed, all public access has been stopped. | |
| Guidance | Action to ensure effective record keeping | |
| Record keeping | ||
| Establish a process to record the attendance of customers, clients, visitors and workplace inspectors, delivery drivers. This information will assist employers to identify close contacts. | A register of visitors to the house has been placed at the Entry door. | |
| Guidance | Action to prepare for your response |
| Preparing your response to a suspected or confirmed COVID-19 case | |
| Prepare or update your business continuity plan to consider the impacts of an outbreak and potential closure of the workplace. | Workplace is closed to the public, staff access only.
Staff are primarily working from home. |
| Prepare to assist DHHS with contact tracing and providing staff and visitor records to support contact tracing. | All records kept will be available to DHHS authorities. |
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Prepare to undertake cleaning and disinfection at your business premises. Assess whether the workplace or parts of the workplace must be closed.
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Workplace is closed, regular cleaning still being undertaken. |
| Prepare for how you will manage a suspected or confirmed case in an employee during work hours. | Should a staff member feel unwell, they will be told to leave the premises, get a test and self-isolate until the results are known. All contacts with staff member should be tested and follow the same procedure.
If the case is confirmed, the venue must be closed and a deep clean undertaken. |
| Prepare to notify workforce and site visitors of a confirmed or suspected case. | If we suspect a staff member may have coronavirus (COVID-19) call the DHHS dedicated hotline on 1800 675 398. All staff and people possibly exposed will be notified and a test recommended. |
| Prepare to immediately notify WorkSafe Victoria on 13 23 60 if you have a confirmed COVID-19 case at your workplace. | WorkSafe Victoria on 13 23 60 will be notified immediately if we have a confirmed COVID-19 case at Allwood House workplace. |
| Confirm that your workplace can safely re-open and workers can return to work. | If a worker has tested positive and has completed isolation, they must produce a medical certificate to state they are able to recommence work.
Confirm with Worksafe |
| Name: Vicki Kaye – Manager
Date: 5.8.2020 |
| I acknowledgement I understand my responsibilities and have implemented this COVID Safe plan in the workplace. |